October 1-2, 2008
City Lights Ballroom
Sheraton Denver West Hotel
Lakewood, CO
The 2008 WAIS Divide science meeting will be held at the Sheraton Denver West Hotel in Lakewood, CO on 1-2 October 2008. Please note that the dates for the meeting have moved forward a day. The meeting is on Wednesday and Thursday.
On Friday, October 3 there will be a WAIS Divide Executive Committee Meeting. The meeting will be held at 8:00 AM and should finish by 2:00 PM. The Executive Committee Meeting is open to all WAIS Divide PIs. See below for more details.
Ken Taylor and Bruce Vaughn are organizing a long day hike in the mountains on Tuesday, September 30. If you are interested in joining them on the hike, please send Bruce an email (bruce.vaughn "at" colorado.edu).
Agenda
The meeting agenda will be circulated in September. Once we receive abstracts, we will group the talks into focus areas for presentation. Please plan on 15 minutes for talks. We will have more requests for talks than available time, so if a project requests more than one talk you might be requested to convert one of your talks to a poster.
Abstract Submission
Expanded abstracts and poster summaries will be provided at the meeting. In order for your abstract/ poster summary to be included in the handout, all abstracts and poster summaries must be emailed to Mark Twickler by Monday, September 15, 2008. Mark's email address is: mark.twickler "at" unh.edu . Abstracts and poster summaries received after September 15 will not be included in the meeting handout. There is a spot on the online registration form (see Registration below) to indicate if you intend on giving a talk and/or presenting a poster. We will have more requests for talks than available time, so if a project requests more than one talk you might be requested to convert one of your talks to a poster.
Abstracts
For those people giving talks, please email the expanded abstract (2-page maximum, including figures) to Mark Twickler. Text must be in Microsoft Word format. Only figures in Word, JPEG, GIF, PDF, or TIFF format will be accepted.
Posters
People who are presenting posters have two options:
1. Email the poster abstract and relevant figures (2-page maximum, including figures) to Mark Twickler. Text must be in Microsoft Word format. Only figures in Word, JPEG, GIF, PDF, or TIFF format will be accepted.
2. Reduce your poster down onto one 8.5” x 11” piece of paper and email it to Mark. Only PDF, JPEG, GIF, PPT, and Word formats will be accepted
Posters at the meeting must be 36" x 60" or smaller. Posters will be posted on the walls of the conference room. We will supply the materials needed to post the posters. All you need to bring is your poster.
Registration
To register for the meeting, please complete the secure online registration form (a new window will open) by Sunday, August 31, 2008. The registration fee is $170. Only online registrations will be accepted. Registrations after August 31, 2008 will include an additional $50 late fee and you will not be able to give a talk or present a poster. Registrations will not be accepted after September 20. The registration fee includes the meeting venue, snacks at breaks, two lunches, a reception, poster session, and a banquet dinner on Wednesday night. There is a spot on the online registration form to indicate your meal preference for the banquet dinner.
Lodging
You need to make your own hotel reservations. Please call the Sheraton Denver West at: (303) 987-2000 to make your reservation. Tell them you are attending the "WAIS Divide" meeting (rate plan "9603"). Room rate is $140 per night (plus tax) and includes internet and a full breakfast. Cut off date for the block of rooms is August 31.
Travel
Most people will fly into Denver International Airport (DIA) and arrive at the meeting venue on the afternoon or evening of Tuesday, September 30. The meeting is being held at the Sheraton Denver West Hotel. If you schedule a departure flight from DEN before 7:00 PM on Thursday, October 2 you will miss part of the meeting.
There is a mass transit bus that goes from DIA to a commuter parking lot (Cold Spring), which is a 3-minute walk to the Sheraton. Travel time is 70-80 minutes depending on the time of day and the bus leaves from DIA every half hour. Cost is $11 each way. For more information on this mass transit option go to: http://www.rtd-denver.com/ and enter AF in the route number and the schedule (eastbound) appears. There is a button for westbound. For more information on the service click on the "skyRide" link on the left menu bar on the above webpage.
On Friday, October 3 there will be a WAIS Divide Executive Committee Meeting. The meeting will be held at 8:00 AM and should finish by 2:00 PM. The Executive Committee Meeting is open to all WAIS Divide Participants. Please attend this meeting if you want to have an influence on the agenda topics listed below. This meeting will be held in the Hayden Room, Building 810 at the Denver Federal Center. There is a spot on the online registration form to indicate if you plan on attending the Executive Committee Meeting.
Items on the Executive Committee Meeting agenda include:
1) Replicate coring (What is the plan? What are the conflicts? What are
the science priorities?)
2) Logging (What is the plan? What are the conflicts? What are the
science priorities?)
3) Basal sampling (What is the plan? What are the conflicts? What are
the science priorities?)
4) Future of the SCO (What is the role of the SCO for the remainder of
the project? How should it be structured? Who will propose in June 2009?)
5) Other?
Deadlines
August 31 – Last day to register for meeting at $170 price point
August 31 – Last day to reserve one of the “special rate plan” hotel rooms at the Sheraton Denver West
September 15 – Last day to submit abstracts to Mark Twickler (mark.twickler@unh.edu)
September 20 – Last day to register for meeting (at $220 price point)
This site is administered by the WAIS Divide Ice Core Project Science Coordination Office (Desert Research Institute and University of New Hampshire)
This material is based on work supported by the National Science Foundation under award OPP-0440817 to the Desert Research Institute, Nevada System of Higher Education.
Any opinions, findings, conclusions or recommendations expressed in this material are those of the authors and do not necessarily reflect the views of the National Science Foundation.
