2009 WAIS Divide Science Meeting

October 1-2, 2009
Scripps Seaside Forum
8610 Kennel Way (formerly Discovery Way)
La Jolla, CA 92037
http://www.sio.ucsd.edu/About/Venue_Rentals/Scripps_Forum/

Overview

The annual WAIS Divide ice core project science meeting will be held on October 1 and 2 at the Scripps Seaside Forum in La Jolla, California. The meeting will have activities for all of both days and the evening of the 1st. There will also be a day hike on Saturday, October 3, which is a good chance to get outside and have fun with your colleagues. Anais Orsi is organizing the hike and we'll post more details here as they become available. There is a check-box on the online registration form (see 'Registration' below) to indicate if you plan on going on the hike.

The Executive Committee Meeting will be held at 4PM on Wednesday, September 30 in the "La Jolla Room and Patio" room of the La Jolla Shores Hotel. The first six agenda items for the meeting are open to the public. Please direct questions about the Executive Committee Meeting to Ken Taylor.

On Wednesday, September 30 there will also be a planning meeting at 1:30PM to discuss where next to use the DISC Drill. The meeting will also be in the La Jolla Room and Patio" room of the La Jolla Shores Hotel. Eric Steig and Eric Saltzman are hosting the meeting.
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Agenda

The meeting agenda will be circulated in September. Once we receive abstracts, we will group the talks into focus areas for presentation. Please plan on 15 minutes for talks. We will have more requests for talks than available time, so if a project requests more than one talk you might be requested to convert one of your talks to a poster.
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Abstract Submission

Expanded abstracts and poster summaries will be provided at the meeting. In order for your abstract/ poster summary to be included in the handout, all abstracts and poster summaries must be emailed to Joe Souney by Monday, September 7. Joe's email address is joseph.souney "at" unh.edu . Abstracts and poster summaries received after September 7 will not be included in the meeting handout. There is a spot on the online registration form to indicate if you intend on giving a talk and/or present a poster. We will have more requests for talks than available time, so if a project requests more than one talk you might be requested to convert one of your talks to a poster.

Abstracts
For those people giving talks, please email the expanded abstract (2-page maximum, including figures) to Joe Souney. Text must be in Microsoft Word format. Only figures in Word, JPEG, GIF, PDF, or TIFF format will be accepted.

Posters
People who are presenting posters have two options:
1. Email the poster abstract and relevant figures (2-page maximum, including figures) to Joe Souney. Text must be in Microsoft Word format. Only figures in Word, JPEG, GIF, PDF, or TIFF format will be accepted.
2. Reduce your poster down onto one 8.5” x 11” piece of paper and email it to Joe. Only PDF, JPEG, GIF, PPT, and Word formats will be accepted

Posters at the meeting must be 36" W x 60" H (i.e., "portrait", not "landscape") or smaller. Posters will be posted on the walls of the conference room. There is limited wall space available so please adhere to the request for "portrait" posters. We will supply the materials needed to post the posters. All you need to bring is your poster.
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NEW!! Outreach Poster Competition

All WAIS Divide participants are encouraged to make an effort towards increasing the outreach component of the WAIS Divide Ice Core Project. At this year’s science meeting we are holding a competition for an outreach poster about ice cores. The poster should be targeted to a general audience (5th grade level), and can talk about ice cores generally, or about one specific type of information we get from ice cores (e.g. forest fires, greenhouse gases). The poster should address one of ESLI’s Earth science literacy principles, available at: http://www.earthscienceliteracy.org/document.html Keeping the message really simple usually works better. The poster can contain published data from WAIS Divide as well as any other ice core, and will be available to the community to use and distribute, and will also be available on the WAIS Divide website. The poster must be portrait size, 36" W x 60” H or smaller. It should contain the WAIS Divide logo, which you can download from the WAIS Divide website’s Participant Area (or contact Joe Souney for a copy). The meeting participants will be able to vote on the outreach posters during the meeting, and the best poster will be awarded an iPod Touch on Friday afternoon. Please note that there is a spot on the online registration form to indicate if you plan on submitting an outreach poster.
-Anais
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Registration

To register for the meeting, please complete the secure online registration form (a new window will open) by Monday, August 31. The registration fee is $170. Only online registrations will be accepted. Registrations after August 31 will include an additional $50 late fee and you will not be able to give a talk or present a poster. Registrations will not be accepted after Friday, September 18. The registration fee includes the meeting venue, snacks at breaks, two lunches, poster session, and a banquet dinner on Thursday (October 1) night. There is a spot on the online registration form to indicate your meal preference for the banquet dinner.
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Lodging

LaJolla Shores Hotel
8110 Camino Del Oro
La Jolla, CA 92037
http://www.ljshoreshotel.com/

You need to make your own reservations directly with the Hotel Reservations Department at (800) 237-5211. Please refer to the ‘SIO -WAIS Divide Science Meeting’ when making reservations. The group rate is $137.00 plus tax (currently 12.5%).

When calling for reservations, an American Express, Visa, Diner's Club, Master Card, Discover or Carte Blanche credit card number with the expiration date will be required to guarantee the reservation. Reservations received after the cut-off date will be confirmed on a space available basis at published rates.

The "cut-off date" for accepting reservations into this room block is Saturday, August 29. Reservation requests received after 5:00pm local time at the Hotel on the cut-off date will be accepted on a space and rate availability basis.
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Travel

People need to arrange for their own travel from the airport to/from the hotel. We have been told that a taxi ride from San Diego International Airport (SAN) to LaJolla Shores is about $20.00. There are also shuttles that stop at multiple hotels that may be less expensive (http://www.san.org/airport/ground_transportation/shuttle_services.asp) .

The LaJolla Shores Hotel is just a short walk (along the water) to the Scripps Seaside Forum so no transportation is needed to get to/from the conference center.
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Executive Committee Meeting

The Executive Committee Meeting will be held at 4PM on Wednesday, September 30 in the "La Jolla Room and Patio" room of the La Jolla Shores Hotel. The first six agenda items for the meeting are open to the public. Please direct questions about the Executive Committee Meeting to Ken Taylor.
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DISC Drill Future Location Meeting

On Wednesday, September 30 there will also be a planning meeting at 1:30PM (in the "La Jolla Room and Patio" room of the La Jolla Shores Hotel) to discuss where next to use the DISC Drill (after we are done at WAIS Divide). So far, suggestions include Hercules Dome and South Pole but there are obviously many other places that might be considered. Eric Steig and Eric Saltzman are organizing the meeting. More information will be posted here as it becomes available. There is a check-box on the online registration form to indicate if you plan on attending this meeting.
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