MEETINGS
2013 WAIS Divide Ice Core Science Meeting
September 24 - 25, 2013
Scripps Seaside Forum
8610 Kennel Way
La Jolla, CA 92037
Overview
The 2013 WAIS Divide Ice Core science meeting will be held on September 24-25 (Tues-Weds) at the Scripps Seaside Forum in La Jolla, California. The meeting will have activities for all of both days and the evening of the 24th. Everyone associated with the project is encouraged to attend (PIs, technicians, students, field support staff, drillers, NICL). We encourage people to spend Thursday morning enjoying the beach with their friends. Media representatives are not allowed at the meeting because preliminary results will be presented.
Additional focus meetings will be held on Monday, September 23 to provide an opportunity to go into greater depth on topics of interest to only a portion of the WAIS Divide community.
* As more details about the Monday focus meetings unfold they will be posted here. *
(back to top)Deadlines
| Saturday, August 24 | - Last day to register for meeting at $150 price point |
| - Last day to submit abstracts to Joe Souney (joseph.souney@unh.edu) | |
| - Last day to book a hotel room at the group rate at the La Jolla Shores Hotel | |
| Saturday, August 31 | - Last day to register for meeting (at $200 price point) |
Registration
REGISTRATION IS NOT OPEN YET
(back to top)Lodging
La Jolla Shores Hotel, 8110 Camino Del Oro, La Jolla, CA 92037 http://www.ljshoreshotel.com
You need to make your own reservations directly with the Hotel Reservations Department at (800) 237-5211. Please refer to the "WAIS DIVIDE SCIENCE MEETING" when making reservations. The group rate is $149.00 plus tax (currently 12.5%).
When calling for reservations, an American Express, Visa, Diner's Club, Master Card, Discover or Carte Blanche credit card number with the expiration date will be required to guarantee the reservation. Reservations received after the cut-off date will be confirmed on a space available basis at published rates.
The "cut-off date" for accepting reservations into this room block is Saturday, August 24. Reservation requests received after 5:00pm local time at the Hotel on the cut-off date will be accepted on a space and rate availability basis.
(back to top)Travel
People need to arrange for their own travel from the airport to/from the hotel. We have been told that a taxi ride from San Diego International Airport (SAN) to La Jolla Shores is about $30.00. There are also shuttles that stop at multiple hotels that may be less expensive (http://www.san.org/sdia/transportation/default.aspx).
The La Jolla Shores Hotel is just a short walk (along the water) to the Scripps Seaside Forum so no transportation is needed to get to/from the conference center.
(back to top)Agenda
The meeting agenda will be circulated in early September. Once we receive abstracts, we will group the talks into focus areas for presentation. Please plan on 15 minutes for talks. We will have more requests for talks than available time, so if a project requests more than one talk you might be requested to convert one of your talks to a poster.
(back to top)Abstract Submission
Expanded abstracts and poster summaries will be provided at the meeting. In order for your abstract/ poster summary to be included in the handout, all abstracts and poster summaries must be emailed to Joe Souney by SATURDAY, AUGUST 24. Joe's email address is joseph "dot" souney "at" unh "dot" edu . Abstracts and poster summaries received after August 24 will not be included in the meeting handout. There is a spot on the online registration form to indicate if you intend on giving a talk and/or present a poster. We will have more requests for talks than available time, so if a project requests more than one talk you might be requested to convert one of your talks to a poster.
For those people requesting talks, please email the expanded abstract (2-page maximum, including figures) to Joe Souney. Text must be in Microsoft Word format. Only figures in Word, JPEG, GIF, PDF, or TIFF format will be accepted.
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Posters MUST be PORTRAIT STYLE and no larger than 36" WIDE (x 60" TALL)
Due to the fact that we have twice as many posters this year as usual, we are very likely going to group the posters by topic and have ASSIGNED WALL SPACE. So, if you show up to the meeting with a poster larger than 36" WIDE you likely will not have enough room to hang it -- or people will have to turn their head sideways to read it : )
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People who are presenting posters have two options:
1. Email the poster abstract and relevant figures (2-page maximum, including figures) to Joe Souney. Text must be in Microsoft Word format. Only figures in Word, JPEG, GIF, PDF, or TIFF format will be accepted.
2. Reduce your poster down onto one 8.5" x 11" piece of paper and email it to Joe. Only PDF, JPEG, GIF, PPT, and Word formats will be accepted
Posters at the meeting must be 36" W x 60" H (i.e., "portrait", not "landscape") or smaller. Posters will be posted on the walls of the conference room. There is limited wall space available so please adhere to the request for "portrait" posters. We will supply the materials needed to post the posters. All you need to bring is your poster.
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